Simple tips to Process W-2 Form In QuickBooks Payroll

Intuit’s QuickBooks accounting software provides business users with a number of essential payroll functions such as for instance compiling and reporting state and federal tax information. The program allows companies that have a QuickBooks payroll service subscription to enter this data into a digital W-2 form for submission to your Internal Revenue Service online. If you pay any employee over $600 per year, you must submit a W-2 form to the IRS. QuickBooks may also submit the proper execution to convey tax departments. If you want to know How to Generate and Process QuickBooks Payroll W-2 Forms then you can get in touch with our technical team.

1. Launch QuickBooks and then click “Employees” from the main program menu. Select “Payroll Tax Forms & W-2s,” and then select “Process Payroll Forms.”
2. Choose “Federal Forms” and click “OK." Select “Annual Form W-2/W-3 - Wage and Tax Statement.” A digital form of a W-2 statement will be. If you've completed W-2s in the past using QuickBooks or entered data about employees, you are able to choose from a listing of employees before you reach the W-2 screen. Look at the box because of the employee’s name and select “Review/Edit.”

3. Enter your employee’s data within the applicable fields. This consists of total wages, tips and compensation; withheld taxes including Federal, Social Security and Medicare; dependent care benefit amounts; and basic employee data, such as the Social Security number. You will also be prompted to enter basic facts about your company together with your federal Employer Identification Number.
4. Enter your state tax information should your state collects income tax. This data includes the employee’s state ID number; all state wages and tips paid; the state income tax amount; any local taxes paid; in addition to level of local taxes withheld through the employee's pay. When you yourself have questions or problems filling in the W-2, Intuit offers phone support from payroll specialists to help you.
5. Review the data in the form. Click “OK," then click “Submit Electronically” within the Payroll menu.
6. Select "E-file Federal Form" or "E-file" in the dialog window. Enter your state and federal agency information within the appropriate fields. After you complete a W-2 for one employee, QuickBooks will automatically populate these details from the next W-2.
Printing W-2 Forms
1. Place blank sheets of paper, perforated paper or a pre-printed form in your printer tray if you want to print paper copies of the W-2 forms for mailing. The IRS allows businesses with not as much as 250 W-2s to mail them. You must use black ink per IRS regulations.
2. Click “File” from the key program menu, and then select “Print.” Observe that QuickBooks is not compatible with the printed forms distributed by the IRS, you could order W-2 forms from Intuit that the IRS accepts.
3. Review the data regarding the printed form to be sure it really is correct.