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How To Edit Text & Images with deskPDF Studio X In this blog post we are going to show you how to edit text & images in your PDFs, add text to your PDFs, highlight text, and sign

How To Edit Text & Images with deskPDF Studio X

In this blog post we are going to show you how to edit text & images in your PDFs, add text to your PDFs, highlight text, and sign documents electronically.

Editing Text

One of the most commonly used features of Studio X is in-line text editing. To directly edit text, simply click “Edit” in the toolbar:

Next, click once on the text you need to change to select the text element. You will see a new ‘Text Object’ menu in the toolbar, and a blue box outlining the text, which means the text element is selected. Click one more time to place the cursor, and you will now be able to edit, delete, or modify the text:

After selecting text, you can adjust the font, size, text color & outline color, & word & character spacing:

Tip . You can modify an entire text block at once without having to select individual text. While the text is selected, simply adjust the settings in the menu, including font, size, and color options along with the exact location of the text on the page & transparency settings.

Highlighting, Crossing-Out, & Underlining Text

Going paperless? Studio X is a useful tool for avoiding printing to paper, since many edits that used to only be done by hand can now be done in Studio X. To highlight, cross-out, & underline text, start by clicking the 'Highlight’ tool available in the toolbar in the Home menu:

Then, choose highlight, cross-out, or underline to select the tool. After you have selected, simple click and drag over the text you need highlighted, crossed-out, or underlined:

Need to modify or delete a highlight, cross-out, or underline annotation? Click 'Edit’ or 'Select’ in the toolbar, then click on the annotation:

Tip . You can click on the square blue boxes around the borders to drag to resize, or, you can change the color & opacity in the 'Highlight Annotation’ menu.

Filling Out Forms & Adding Text To A PDF

Why print out that form to fill out when you can easily add text to any document? Studio X includes multiple options for typing on a PDF.

Did you know? Many PDF forms such as tax forms already have fillable form fields. If a PDF already has fillable fields, Studio X will let you know with a notification at the top of the PDF. Click 'Highlight Existing Fields" to automatically highlight the fillable form fields already in the PDF:

To fill out a text field in a form which already has fillable fields, just click once on the blank field, and start typing:

Many PDFs do not include fillable form fields, however this is not a problem with Studio X! You can now add text to any document. To type on a PDF, click on the 'Text’ tool in the 'Insert & Edit’ menu:

Then, click on the document where you want to add text, and start typing:

Tip . Notice in the 'Text Object’ menu you can fully adjust any added text - change the color, font, size, placement, spacing, and transparency. You can also move the text annotation by clicking 'Select’ in the Home menu & clicking on the text. The blue border around the text indicates the text is selected and can be moved by simply dragging.

Easy Sign

With Easy Sign, Studio X gives you the power to electronically sign documents with just a click. To begin, click 'Easy Sign’ in the Home menu:

Next, click 'Add Signature’ and then click 'Browse’ to find the image of your signature on your PC.

Then, name your signature & click 'ok’:

You now have a saved signature! The next time you click the 'Easy Sign’ button, you can see a preview of your signature. Click on your signature to place it in your PDF:

Click 'Select’, then select your signature to move it within your PDF:

Tip . After selecting your signature, click on the square blue boxes in the border to make your signature larger or smaller to fit within the space.

Working With Images

Need to add an image or adjust an image element in your PDF? To insert a new image into your document, click 'Image’ in the 'Insert & Edit’ menu:

Then, click on your PDF to insert the image:

In the 'Image Properties’ menu, you can now adjust the size and placement of your image, as well as the opacity.

Tip . You can adjust images that are already in your PDF the same way, by clicking 'Edit’ to select the image, and looking for the 'Image Properties’ menu in the toolbar.

In this post, we have covered some of the most commonly used features in Studio X, including in-line text & image editing, filling out forms, adding text & signatures, & highlighting text. Stay tuned for future tutorials - we’ll cover features like drawing on PDFs, using stamps & watermarks, inserting hyperlinks & sticky notes, adding page numbers & bates stamps, and working with shapes & text boxes.

Interested in functionality we didn’t cover? Click here to email us to get in touch!

Here at Docudesk we get a lot of people that tell us, “I wish I could do X” with deskPDF Editor. In most cases, they actually can, they just didn’t know about it. To that end, we’ve gone ahead and compiled a list of commonly overlooked features of deskPDF Editor.

1. You can change the color of your drawings

Changing the color of your drawings is easy, just draw and when you’re done, hover over your drawing to see a little properties toolbar show up. That will allow you to not only change the color of your masterpiece, but also the line width.

2. You really can type anywhere

So many people think that you need a PDF form to be able to write on a PDF. False. You can, with

and the Type Tool. Click on the “T” icon, and click anywhere on a PDF. When you’re done typing, you can change the font size, color, and style.

3. Reader Mode

A lot of people tell us how annoying it is, that everywhere they click they create a new comment, or highlight, or drawing, or they’re making text now. And they’re right that is annoying, in fact, it annoyed us so much during testing that we created

If you click that little book icon in the toolbar, you’ll no longer see the properties when you hover over an existing annotation, and you definitely won’t be making new ones. Easy right?

Docudesk is very excited to announce the release of deskPDF Creator for Mac!

How to create PDF’s on your Mac:

First, download & install deskPDF Creator for Mac from this link:

Then open up the file you want to print to PDF on your Mac, and select file -> print:

Next, you will see a drop down box that lists your printers:

Just make sure to select deskPDF Creator so you don’t accidentally print to paper:

Then, you will see the save-as screen which allows you to save as a PDF on your Mac:

Just click SAVE and you are DONE - deskPDF for Mac is extremely easy to use!

FormEditor.com Offers Fully-Editable Forms Just in Time for Tax Season

ALLEN, TX–(Marketwire - April 7, 2011) - Docudesk Corporation, a leader in electronic document management, announced the release of FormEditor.com, an online service that offers consumers free access to fully-editable, electronic versions of more than 10,000 federal, state and local government documents and tax forms. The FormEditor repository includes the most popular federal tax forms as well as important but hard-to-find state and local forms and documents in an easy-to-navigate, searchable database.

FormEditor eliminates the need for printing and manually typing or completing forms. While some government forms can be edited or filled-in digitally with the proper software installed, all forms hosted on FormEditor.com can be completed and saved as PDF files using only a web browser.

“FormEditor was created using our existing online document editing platform with a focus on solving problems we experienced in dealing with government forms,” said Darren Matheny, CEO and founder of Docudesk said. “We couldn’t find any single place that provided digital versions of common forms that also allowed users to electronically complete the documents without charging a fee. We decided to make the tool ourselves.”

Built on the DocQ platform, Docudesk’s proven online HTML5 document management system, FormEditor is the easiest way to fill out forms online. FormEditor.com combines the ability to access important public forms and documents with simple, innovative form-editing functionality. Completing forms for submission and archiving is as simple as clicking and typing. FormEditor is entirely web-based so no software or plug-ins are installed on the user’s computer.

Users fill in forms using existing PDF form fields or FormEditor’s typewriter tool. Documents can also be electronically “signed” using the wet ink signature feature. Once completed, users can download a PDF of the form for printing, archiving or forwarding to tax preparers, accountants or attorneys. Personal information and a copy of the document are transferred over banking-grade 256 bit SSL encryption and never stored on remote servers, only saved as a secure PDF on users’ computers. User privacy and security are always protected and the process is quick, convenient and totally free.

“What makes FormEditor so different from other products is that it is truly free,” Matheny said. “We do not charge any hidden fees. There are no watermarks on the finished document and we never require users to register to complete their forms. We want to make the process easier, not more difficult.”

“We also offer a more complete commercial version of the FormEditor technology for businesses and governments,” Matheny said. “The commercial product allows for multi-party form transactions, secure digital signatures and cloud- or local-based document hosting and archiving.”

Consumers can access and fill out forms immediately at http://formeditor.com. 2010 federal, state and local tax forms, including US 1040 Forms, are already available.

“We have the most important federal, state and local tax forms already loaded,” said Matheny. “We currently have over ten thousand forms tagged and entered in our database with more being added each day.”

About Docudesk
Docudesk Corporation, a private company headquartered in the Dallas/Fort Worth area in Texas, is a leader in the growing electronic document management space. With over 250,000 enterprise and small-business customers worldwide, Docudesk creates products that provide clients with a seamless transition to a paperless office. Docudesk offers products which enhance document security, document presentation, and document transfer. For more information visit http :// www . docudesk . com

PDF Essentials Plus from Docudesk recently received a 5 star rating from the well respected technology news site CNET.com. This is a great confirmation of what we already know – PDF Essentials Plus is simply the best for PDF Creation & Conversion!

Some quotes from the review:

“This program integrates two similar tools in one interface, but deskUNPDF’s interface is the primary application, whereas deskPDF installs as a printer driver accessed from your print menu. This helps keep things simple and straightforward and enables the program’s unique capability to print documents in 15 different output formats instead of just as PDFs.”

”The interface itself is a clean, up-to-date design with black and gray tones and Vista-style highlights for a businesslike look that doesn’t resemble an appliance repair manual. The program offers some other unique features, such as Accu-Text, which claims highly accurate content extraction.”

“We had no complaints whatsoever with the quality of the PDFs it produces, or the converted files, for that matter. We were surprised to see it even fully supports the open-source OpenOffice format, something we applaud since it makes this tool that much more capable and compatible.”

“We’ve tested a lot of PDF utilities, and most do a pretty good job at their highly focused tasks. The difference comes down to value, flexibility, and ease of use. On each of those measures, PDF Essentials Plus hits the mark.”

Click here to download the free trial of PDF Essentials Plus, and for an additional 15% off your order, use discount code “FIVESTARS ” :-)

While it’s nice to hear from an established review site, we really appreciate what our customers have to say! Here are just a few testimonials from our customers over the years:

You have the best customer support of anyone and everyone.

Merry A. Kogut
Managing Attorney
Key Peninsula Law

I have been looking for a way to convert some non-Adobe pdf documents into an .xls format and found you while searching. I love this product. It is simple to use and converts all my pdf documents in a matter of seconds. I have spent hours manually entering data onto an Excel spreadsheet; now I can convert the data and simply sort through the data with ease. I will definitely let everyone know about your great product!

Crystal Wittrock
President
Net New Pro, Inc.

Wow! Add me to the list of very satisfied customers. This solved so many ongoing configuration problems for me. Simple and works great. I downloaded the trial and was so impressed I bought the program 20 minutes later.

Dave Blythe
Seattle, WA USA

I LOVE my DeskPDF and don’t know how I would have conducted business this past year without it.

I’d like to ad that I bought my first computer in 1987, and, over the years, I’ve dealt with many Customer Support teams.

You guys are in a class by yourselves. I have never seen better. There’s no one even close.

Bernard Switalski
Riverside, IL

Amazing! I have used deskPDF Standard for several years, primarily because the cost of Adobe Acrobat was prohibitive. I acquired Acrobat as part of an upgrade to CS3 not too long ago. I needed to create a PDF file from a complex 9-page big band score done in Sibelius 5.2, and was disappointed that the Acrobat 8.1 version contained errors, BUT overjoyed to see that the deskPDF version was PERFECT! More expensive is not always better! Kudos, and thanks!

Marilyn Clark
Columbus, OH

Thank you for your prompt response. As a Lecturer on Quality Management Systems I appreciate your “delighting your customer” approach. deskUNPDF works well on my new laptop.

Graham Young
Yamba, Australia

Nathan Dennis
Sandy, Bedfordshire, UK

Use Case – PDF to Word

The PDF format was created to facilitate sharing documents, and is great for ensuring that your recipients will be viewing the document exactly as you intended. The numerous benefits of the new file format led to the pervasiveness of PDF’s among creative professionals, as well as to wide implementation by large corporations and government agencies. Despite the benefits that PDF’s offer, there is a downside to the format.

The drawback is one that unfortunately many users are all too familiar with – the need to edit PDF’s, or to extract text or other elements from the file.

The prevalence of the PDF format means that this is now a recognizable situation: as the deadline for a project nears, you find the document with the exact information you need. The only problem? It’s a PDF file and is inherently difficult to work with.

deskUNPDF was created for exactly this need, and makes converting a PDF to Word as easy as opening the file, and clicking convert.

Converting a PDF to Word for editing is easy - just open the PDF with deskUNPDF, choose the file format you want to convert to (default is .doc) and click convert. The conversion is painless and automatic – your document opens immediately in Word and is ready for editing.

Most Common Reasons to Convert PDF to Word:

• Editing grammatical errors and typos in a PDF
• Recovering text for use in other applications
• Revising timestamps or pagination
• Adjusting images sizing or text placement
• Changing line placement or colors
• Removing watermarks - i.e. Draft
• Changing font appearance - i.e. color, size, treatment

Although great for PDF power users, or as part of a document’s workflow, deskUNPDF is easy enough for even the most casual of computer users to use.

You can get started with the free download of deskUNPDF here .

DocQ is an online PDF application which we developed focusing on all things revolving around sending and sharing PDFs. It is very comprehensive and incorporates a lot of features which Adobe Acrobat charges a lot of money.

Head over to our DocQ Blog to learn more.

Did you know that converting a Word document to PDF can compress the file over 1000%? One often unrecognized benefit of PDF’s are the compression capabilities. The PDF standard has mastered other formats have been unable to accomplish – the PDF format drastically reduces document size while actually improving the viewer’s perception of the document quality

It is no wonder why IT management fosters their employee’s usage of PDF’s. From a resource utilization perspective, the file compression IT administrators found that using PDF’s significantly reduces costly bandwidth and storage. Ten years ago file attachments were infrequent, where nowadays they represent over 40% of business email. Graphics, spreadsheets and Word documents frequently accompany email messages. Converting to a PDF reduces document size significantly; often times greater than 1000%!

Did you know using PDF’s in the office can greatly improve your businesses efficiency and save money? With PDF’s users can greatly improve their business processes through emailing PDF documents or PDF forms rather than sending them via standard mail. This is a standard feature in deskPDF. Aside from the labor involved with addressing and shipping electronic documents, the costs associated with printing or faxing equipment, paper, ink, and packaging materials are often not taken into consideration. User guides, datasheets, contracts, pricing proposals, and numerous other documents are all perfect for sending electronically. If the recipient wishes to print the document, they are welcome to do so with their printer. When documents are communicated electronically at a corporate level, with tens, hundreds or thousands of employees the ROI with deskPDF is immediate!

The PDF format is the ideal format for document storage and retrieval – also known as archiving. The fact that the PDF format is a self-contained, highly compressed, device independent media that effectively manages bitmaps, vectors, and searchable type makes the PDF format to base archiving and record keeping projects. The PDF standard is perfectly suited as a document archival tool because it incorporates both document level security and excellent compression. Unlike inferior bitmapped documentation archival methods, the PDF format provides several additional advantages crucial for an archiving format; including full text search capabilities, multi-page support and the ability to digitally sign PDF’s. PDF documents are readily searchable with common search tools, including Google’s search appliance, making it very transparent to the business, requiring little in the way of training.

Deploying deskPDF throughout the enterprise allows everyone the ability to make archive-ready documents from any application whether from Microsoft Office, an internally developed application or another third party application.

Docudesk ® 2015

http://blog.docudesk.com/
DeskPDF Studio X