Gmail VS Outlook – What Should You Choose?

While searching for Microsoft Outlook vs. Gmail, you might come across nearly 57,000,000 Google search results. Most of them would give you a comparison of both. But, none of these pages would explain why Microsoft Outlook and Gmail cannot be looked upon in the same light. After all, both do the same work of sending and receiving emails. However, the difference is on the basis of how these work that makes them so different. While looking for the results you may find as many loyalists in this debate as you would in an argument over Coke vs. Pepsi or Kirk vs. Picard, but there would be many who would claim one email solution to be superior over the other. One being a fan of Google products, would tend to side with Gmail, while if they’re used to Microsoft products, they might find Outlook better. Thus, you must look for the objective benefit that makes one better than the other. I hope after reading the below-given arguments, you’ll come down squarely on one side or the other — Outlook or Gmail — based on your personal perspectives and professional needs.

A Brief Introduction On Gmail & Outlook
Gmail: It is a free webmail service that is owned by Google. While the service is free, there is advertising displayed within your inbox which supports the cost of running Gmail. Google has integrated many of its services with Gmail including Drive, Docs, and Calendar.
Outlook: It is both a webmail service and a desktop email client owned by Microsoft. Users can register for a free account on Outlook.com or use a paid version either through subscribing to Microsoft 365 or by purchasing the Microsoft Office suite of products. Outlook doesn’t just send and receive email, Moreover, it also includes a calendar, contacts, and the ability to manage tasks.

Who Requires An Email?
Who doesn’t require an email account in today’s time? Almost every working individual requires an email to share some detail, report etc. However, if you go by the statistics, you will be amazed to know about how many emails are sent on a regular basis. Now a days, almost everyone has a personal email account, and typically, most people also have a work email account. Often, people are even given more than one work email account. Many workplaces use Gmail and Outlook as their email accounts of choice, often by subscribing to either GSuite or Microsoft 365, Google and Microsoft’s respective business subscription services. And thus, once you decide what your business needs, you can set up email in QuickBooks. However, if you’re eyeing on the features of both, the next section might be a help for you.

Outlook Vs. Gmail – Which Will Fit Your Business The Best?
Microsoft Outlook and Gmail both have their own advantages and shortcomings that make it better or worse than the other email client on the basis of your needs. Thus, it makes it impossible to declare a truly universal winner. The truth of the matter is Microsoft Outlook is an email client while Gmail is essentially webmail. It’s up to you to decide which solution is better for you.

Why Is Microsoft Outlook Better?
1. No more an Internet slave
You might be among one of those businessmen who are always on the go, and thus, a constant internet connection might sound a bit of a luxury to you. Well, that’s because it isn’t scalable for professionals and businesses to depend on the availability of Wi-Fi to complete their everyday tasks. However, Microsoft Outlook provides you with the access to emails even when you’re offline. Therefore, today you write an email and have it ready to send. The moment you will be online, the email will be sent out automatically.

2. Manage multiple email accounts like a boss
Microsoft Outlook comes with an inbuilt feature that allows it to prioritize, categorize, filter and flag emails from multiple addresses with different domains. It means that you can check messages from your Hotmail, Yahoo or Gmail account without any restriction of time and place.

Why Is Gmail A Better Choice?
1. Uniform user experience
Had an excellent experience when you logged into Gmail your account for the first time? If yes, you might be looking forward to the same experience every time while you log in. If that’s the scenario, you’ll be amazed to know that Gmail aces it when it comes to providing the same experience every time you log into your account, regardless of the device or location.

2. Avoid manual customization
Customizing categories, filters, behaviors, identities and signatures across multiple email accounts of different domains may be fun if it involves just one device but applying the same customization across multiple machines can be incredibly tedious and time-consuming, not to mention error-prone. However, Gmail comes up trumps in this aspect since it can be customized across multiple machines in one go.

Outlook vs. Gmail – Who Provides Better Security?
No matter which email client you’re eyeing on, data security must be your foremost concern. Slight loss in the data can turn out to be a nightmare for your business. Regardless of what you prefer, whether a reliable email client like Outlook or an easy-to-use webmail like Gmail, keeping your company data secure should be a priority.
There’s no denying that Microsoft and Google have the best security in place when it comes to protecting your data from infrastructural threats like hardware or software failure, power outages, or natural disasters. However, it cannot protect your data from attacks originating at your end, to name a few, such as human error, sync errors, malicious insiders, illegitimate deletion requests, malware and ransomware, etc. Once decided, you can set up email in QuickBooks to proceed with your further work.
Spanning’s cloud-native, purpose-built solutions for Office 365 and G Suite protect your organization’s critical data from loss and is unique in its ability to enable end-users as well as administrators to quickly find and restore data to its original state in just a few clicks.

Summing It Up!
We hope the above information would have helped you pick one between Outlook and Gmail. Well, if you are still struggling to find out which one to choose between Outlook vs. Gmail, the answer depends on your business needs. Among all the differences between Outlook and Gmail, the most striking one is Gmail’s familiarity to third-party applications like Email Analytics. Such applications help you to keep track of dozens of metrics related to your email habits, from the number of emails you send in a day to how long it takes you to respond to the average email. However, there might be several other things that might be intriguing to you. Thus, if you’re looking for expert assistance, we would suggest you to get in touch with a certified professional, dial +1-(855)-955-1942.

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