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Position: Church Office Manager Classification - Great Plains ...Job Title. Job Description. Pastor/Director /Administration Leadership ...
Responsible for managing the business affairs of the church in the areas of ...
fund-raising, office management, information technology, facilities and ...
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Church Office Manager Position Job Description

Church Office Manager

Church Office Manager
Church Office Manager Position Job Description Church Office Manager: Seeking a personable, organized, & energetic self-starter with experience in church office functions for app. 30 hr/wk

Church Office Manager Position Job Description

Church Office Manager: Seeking a personable, organized, & energetic self-starter with experience in church office functions for app. 30 hr/wk position.

Holy Trinity Lutheran Church – Church Office Manager – Job Description

The Church Office Manager is a 30-35 hour a week, salaried position responsible for the coordination of all of HTLC’s communication platforms and master church calendar, the management of the church office functions and all essential records maintenance, and coordination for the areas of property maintenance, and database management. This position is an integral part of all ministries. Most importantly, this person will often be the first point of contact and reference for visitors and members. As such, an attitude of welcoming hospitality and good communication skills are essential. This person must strive to embody our mission of Serving Christ in our Neighbor.

Reporting and Supervision

The Church Office Manager position reports directly to the Senior Pastor and is accountable to the Church Council and Pastoral Staff. Evaluations will be conducted quarterly the first year of employment and annually thereafter

Represent Holy Trinity Lutheran Church:

• Understands and performs the duties of this position in keeping with the mission of the congregation.
• Present a professional, calm, and welcoming presence
• Maintains a high degree of confidentiality and communicates directly with pastoral staff if there is any question about whether a matter is confidential or not

Coordination of communications:

• Assists in the development, implementation, and maintenance of a communication strategy including all printed and electronic materials: bulletins, all-church email communications, letters, reports, press releases, social media platforms, website, master calendar, etc. ensuring accuracy and timeliness.
• Answers the phone during office hours and directs calls to appropriate staff if necessary
• Act as a hub for the coordination and collection of all church communications

Management of office and records maintenance:

• Under the Pastoral Staff’s direction, oversee the management and maintenance of all official records and files of the congregation (meeting minutes, parish records, including legal documents, tax matters, contracts, major purchases, service agreements, warrantees, etc.)
• Enlisting office volunteers as necessary, performs and oversees administrative support to pastors and ministry staff.
• Oversees and participates in the development of the annual report to the congregation by compiling reports from all committees and appropriated organizations within the congregation.
• Orders and sees to maintenance of office supplies and equipment
• Coordinates communication with the wedding assistant, funeral assistant, reception coordinator, and office volunteers.
• Works with database volunteer to manage all of the membership database
• Helps train office volunteers so they can sub when necessary
• In coordination with the Church Treasurer and the Book keeping service, the Church Office Manager will have a working knowledge of the records related to liability and property insurance, workers’ compensation, and changes in existing policies under consultation with the finance committee and/or personnel committee, as appropriate.

• Acquires bids, obtains necessary signatures, and oversee the providing of various services or the procurement of equipment in cooperation with the property committee
• Coordinates and/or schedules maintenance work on all facilities, property and systems including software and hardware replacement and updates.
• Coordinates with the property committee on scheduling volunteers, monitoring preventative maintenance, maintaining property and equipment inventory list.
• Assists in developing and maintaining an effective emergency management, safety, and security program.
• Performs all other duties or work as needed or required.

The successful candidate will:

• Be a person of faith practicing Christian principles.
• Ability to maintain confidentiality.
• Have at least five years of experience working in two or more of the essential functions provided by this position, preferably in a non-profit or church environment.
• Working knowledge in all of the functions provided by this position.
• Demonstrate strong supervision, organizational, leadership, and management skills.
• Possess excellent interpersonal/communications skills – listening, writing and speaking – strong enough to communicate to pastors, committee leaders, staff, and the public in an effective, clear, positive, and persuasive manner.
• Demonstrate an ability to make sound decisions and take independent action.
• Demonstrate skill in the use of office equipment, computers and related software including Microsoft Office Suite and Publisher. Some knowledge of accounting software helpful.
• Demonstrate an ability to manage and utilize social networking platforms and electronic communications technologies (web sites, etc.) to effectively communicate.

Bachelor’s degree in business administration, non-profit management, communications, marketing or related field preferred

This position requires a criminal justice fingerprint clearance, as well as a background, and criminal record. Most of the work in this position is done within an office environment requiring minimal physical activity. Some lifting of objects less than 40 pounds, stretching, bending squatting, sitting, typing, and other activities related to office work will be required.

Hours of Work, Compensation, Benefits

1. Hours of Work: Approximately 30-35 hours a week. The normal office hours are Monday-Friday 8:30 a.m.-3: 30 p.m. (with 1 hour lunch). There may be some flexibility in establishing the office hours depending on the candidate.
2. Compensation: $32,000 with a medical benefit option
3. Vacation: First 3 years= 2 weeks, 3-10 years= 3 weeks 10 plus years= 4 weeks, All federal holidays
4. Travel: The church will reimburse you monthly at the current IRS rate for your church related business mile.

About Holy Trinity Lutheran Church:

Holy Trinity Lutheran Church. an ELCA church in Thousand Oaks, California, was founded in 1959 on grounds adjacent to the California Lutheran University campus. We are a medium-sized congregation of caring persons committed to Serving Christ in Our Neighbor. We do this through worship and fellowship, outreach in our community, support of our youth, and participation in wider missions of the church.

Please visit our website at: www.htlcto.org for more information. Please send resume to [email protected] by March 30th.

http://www.htlcto.org/archives/2015/03/12/church-office-manager-pos...
Church Office Manager