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Save PowerPoint presentations as PDF files.
You can save your presentation as a PDF in File > Save As .
Method 2: Export your presentation as a PDF.
There are two ways to make your PowerPoint for macOS presentation a PDF.
(This method isn't available in PowerPoint for Mac 2011.)
To save specific sl >Sl >From and To boxes.
Select File > Export .
Set the print quality of the PDF.
Note: If you'd like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, please add your suggestions to the PowerPoint Suggestion Box.
Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.
Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.
Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.
In the PowerPoint Preferences dialog box, click General .
In this course:
Connect with a PowerPoint expert who can custom design your presentation.
At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).
Download As > Download as PDF" />
You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:
In the File Format menu, choose PDF.
In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.
Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.)
To save the current sl >Range , select Current slide .
Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.
Make your presentation shine.
Click Options to set how the presentation will appear as a PDF. Here are some of the available options:
When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.
Select File > Export .
Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available . However, in newer versions of PowerPoint for macOS, after version 2011, you can set the print quality of a PDF to a higher or lower standard.
If you don't want to save sl >Publish what , select an appropriate option. You can also specify the number of sl >Sl >Horizontal or Vertical ).
Click the PowerPoint menu > Preferences .
Method 1: Save your presentation as a PDF.
You can export your presentation as a PDF file by going to File > Export .
Optionally, if you want to change what the final PDF file is like, do any of the following:
Click Create PDF/XPS Document , then click Create PDF/XPS .
Save As Menu in PowerPoint 2016 for Mac." />
Select File > Save As .
You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.
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